One system, from the first enquiry to the balance sheet.
Every module reads from the same customers, products and documents. A sale is entered once and appears in stock, receivables, GST and the ledger at the same moment.
Orders and invoices that check themselves.
A sales order reserves the stock and checks the customer's credit before anything ships. The invoice is raised from the order, with the tax already worked out.
- Sales orders with expected delivery, part dispatch and a late-delivery warning.
- Tax invoices raised from the order, kept as drafts until they are posted.
- Credit notes for returns that put stock back, or for rate differences that do not.
- Printed copies marked original and duplicate, emailed to the customer from the invoice.
Every enquiry has an owner and a next step.
Leads come in by phone, WhatsApp, a visit or a referral. STHIR keeps them in one list until they become a quotation, and then a customer.
- Leads with source, stage and the person following up.
- Quotations with validity dates, revisions and one-click conversion to an order.
- Duplicate warning when a new lead's GSTIN or phone is already on file.
- Conversion from lead to customer that keeps the history on both sides.
Pay for what you ordered and what arrived.
A supplier bill is booked against its purchase order, so a short delivery or a changed rate shows up while the bill is being entered, not after it is paid.
- Purchase orders with expected dates, tracked to partly and fully received.
- Supplier bills booked from the order, with input tax credit recorded as you go.
- Debit notes for returns to the supplier and for rate claims.
- The supplier's bill attached to the entry, as a PDF or a photo.
Stock you can trust without counting it twice.
Every sale, purchase, return and adjustment moves stock through one ledger. The number on screen is the result of those movements, so it can always be traced.
- Stock overview with on hand, reserved and available for every item.
- A movement ledger per item, with the document behind each line.
- Adjustments for counts, damage and samples, each with a reason.
- Reorder suggestions from the reorder level and what is already on order.
- Sets and kits that sell as one item and draw stock from their parts.
What is owed, both ways, bill by bill.
Receipts and payments are matched to the bills they settle, so the outstanding on each customer and supplier is exact and the ageing is real.
- Ageing by due date, for each customer and supplier and for the whole book.
- Credit limits with a warning or a stop when an order would cross them.
- Follow-ups logged against the customer, with the promise and the next date.
- Advances received and paid, held on account until a bill uses them.
Double entry you never have to post by hand.
Every posted document writes its own journal. The statements are read straight from those journals, so they agree with the documents to the paisa.
- Chart of accounts ready for a trading business, editable to your own.
- Ledgers with a running balance and the document behind each entry.
- Trial balance, profit and loss, balance sheet and cash flow for any period.
- Fixed assets with depreciation on the straight-line or written-down-value method.
- Period lock so a closed month cannot be changed by mistake.
Bank balance and book balance, side by side.
Bank, cash, petty cash, overdraft and card accounts each keep their own register. Reconciliation is a matter of ticking off what has cleared.
- Accounts for bank, cash in hand, petty cash, overdrafts and cards.
- Transfers between your own accounts, recorded once on both sides.
- Reconciliation against the bank statement, with the difference shown until it is zero.
- Expenses by category, with input tax credit marked where it can be claimed.
The return is already there when you sit down to file.
Tax is decided on each document from the place of supply and the HSN code. The return views are built from what was posted, nothing is keyed in again.
- CGST and SGST, or IGST, chosen from where the goods are delivered.
- GSTR-1 and GSTR-3B views for a month or a quarter, with an HSN summary.
- E-way bills generated from the invoice, with vehicle updates, validity extension and cancellation.
- GSTIN lookup that fills a new customer's or supplier's details, and warns if a registration is cancelled.
See which sales actually make money.
Margin is worked out from the cost of the stock that left, not a list price. It can be read by product, by customer, by invoice and month by month.
- Profit dashboard from sales to net profit, after costs and expenses.
- Margin analysis by product, customer and invoice.
- Trends month on month for sales, cost and margin.
- Estimated margin shown on orders and invoices before they are posted.
Built to be trusted with the books.
Accounts are only useful if you can rely on who changed what. STHIR records it, and keeps the door locked to anyone who should not be inside.
- Two-factor sign-in with an authenticator app, and recovery codes.
- Admin and manager roles, with settings, users and bank accounts kept to admins.
- An audit log of every posting, edit, override and approval.
- Attachments in PDF, JPG, PNG or WEBP on bills and expenses.
- Search, sort, filter and CSV export on every list, and keyboard shortcuts for new documents.
See it with your own items and customers.
We will walk through a sale, a purchase and the month-end numbers using a sample of your data.